Requesting Personnel: How to recruit new employees efficiently and purposefully

Requesting personnel is one of the key processes in human resource management. Especially in times of skills shortages, companies need to make personnel requests efficiently, clearly and professionally.

What are personnel requests?

Personnel requests are targeted requirements that companies send to internal recruiting departments or external personnel service providers in order to identify and attract suitable candidates for open positions. These requests should include precise information about the role, qualifications and desired soft skills.

Important elements of a personnel request:

1. Precise job description:
   • Job title
   • Detailed task description
   • Required qualifications and skills
   • Desired professional experience
2. Information about the company:
   • Short company description
   • Company culture and values
   • Special features of the workplace
3. Conditions and framework:
   • Salary and additional benefits
   • Working hours and workplace location
   • Fixed-term or permanent employment
4. Selection process:
   • Deadlines and important dates
   • Application process steps
   • Contact person and contact details

Increase efficiency through clear communication

An efficient personnel request requires clearly defined criteria. Avoid general wording that leaves room for interpretation and be specific about the desired requirements. This reduces unsuitable applications and improves the selection of potential candidates.

Use digital tools

Use modern tools and digital platforms to speed up and simplify personnel requests. Digital application portals, social networks and industry-specific platforms help companies reach the right candidates faster.

Professional external communication

Every personnel request also represents your company externally. Professional, friendly and clear communication contributes significantly to a positive image and increases your attractiveness for applicants.

A well-structured personnel request makes the recruiting process much easier and saves time and resources. By formulating precise requirements, using digital tools effectively and communicating professionally, companies improve the quality of incoming applications and secure suitable, motivated employees in the long term.